The Office Administrator is responsible for assisting with the day to day operation of the Long Island office. This position reports to the Office Manager. Scheduled hours for this role are Monday-Friday, 8:00 am-5:00 pm, with a 1-hour lunch break.

RESPONSIBILITIES:

• Assist with filing/archiving projects for various departments as needed
• Maintain inventory of all office supplies. Handle bi-monthly orders
• Maintain inventory of all coffee supplies. Handle bi-monthly orders
• Ensure the kitchen/break room/bathrooms are properly stocked and presentable
• Maintain document control of construction documentation for trades, payment schedule requests and all files and information related to trades
• Update and maintain Construction & Shop move schedules and distribute accordingly
• Record and distribute meeting minutes from all meetings as assigned
• Coordinate with service vendors during and after construction, ensure accurate files electronically for all contracted vendors
• Coordinate & Schedule appointments with trades and management as requested
• Assist with the coordination of Office Equipment move and vendor walkthroughs for move
• Handle personal errands for the Executive Team as needed
• Assist with event planning (Summer party, Holiday party)
• Packing for the new building
• Assist with data entry projects as needed
• Handle additional administrative projects/tasks as requested

REQUIREMENTS:

• Work in a team environment
• Self-starter
• Able to work proactively
• Maintain company culture
• Carries themselves professionally as a first point of contact
• Clearly communicates written and verbally
• Proficient in Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel) and Salesforce
• Strong data entry skills
• Friendly, personable demeanor